Coordination
Definition
The ability to organize people and systemize tasks
What is it?
Coordination is the ability to break down a task and effectively assign responsibilities to different people in order to achieve a desired goal.
Why is it important?
Companies are always looking for high potential leaders who can coordinate people and streamline efforts. Without effective delegation and a structured plan, teams often waste time and resources. Furthermore, team members who feel as though they lack direction and clarity can become complacent or frustrated.
Suggestions for Improvement
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Plan Out Tasks
First of all, we need to think through and plan how we are going to organize the task at hand. We should know exactly what we want to accomplish and then figure out what steps (big and small) need to take place in order to see the desired result. If we don’t look ahead at all steps, we are less likely to get the outcome we want.
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Use Gantt Charts
Second, we need to become well-versed in the use of Gantt charts. Gantt charts include a list of all the major project tasks that need completion. Each task is assigned to a person or persons and given a deadline. An effective Gantt chart includes estimations of each task’s duration; this helps determine when that task needs to begin in order for it to be accomplished by the deadline. In addition, certain tasks need to be completed before other tasks can begin. These dependencies are identified and closely monitored. Ultimately this information comes together in a graphic visualization of the project timeline. Being able to create Gantt charts is imperative for anyone who wants to manage and coordinate complex projects.
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Follow Up
Finally, people who have good coordination skills follow up with others regularly. Reminding people of approaching deadlines helps keep the project on schedule. Following up with missed deadlines is even more important, especially if other tasks on the project have been delayed due to the missed deadline. People with good coordination skills are in constant communication with others to monitor progress and identify any potential problems that might emerge.
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